FLSA Status: Nonexempt
Months Per Year: 12
Hours Per Week: 37.5
Executive Coordinator, Office of the Vice
President for Student Development
executive support to the Vice President for Student Development, Associate Vice
President & Dean of Students, and Assistant Vice President by performing
complex, varied and confidential administrative and financial functions
supporting the goals and strategic priorities of the Division of Student
Development. The incumbent will serve as the liaison to the Vice President for Student
Development, Associate Vice President & Dean of Students, and Assistant
Vice President for all high-level internal and external constituencies; and
will assist in the collaboration with key functional areas of the university.
This person will also assist the Division of Student Development in utilizing
sourcing techniques, networking referrals, local, national and relevant
international community relationships and high impact practices as defined by
the Office of the Vice President for Student Development.
The ideal candidate must
have high professional and organizational standards and be able to bring energy
and enthusiasm to the role. In addition, the role requires a desire to serve
and collaborate with our campus community and a diverse range of external
professionals and candidates. The Executive Coordinator serves as a trusted
confidant, bringing flexibility, student-centered focus and strong
interpersonal communication skills to the Division of Student Development team.
Having strong proficiency in numerous technologies is a plus, particularly
since building dynamic presentations for the Office of the Vice President for
Student Development is essential. Since the environment is fast paced, our
ideal candidate will be passionate about scheduling with the ability to manage
If you consider yourself
an organizational guru, and nimble enough to roll with the punches and thrive
in an ever-changing professional environment, this role is worth your time and
Perform administrative duties with strong attention to
detail under the direction of the Vice President for Student Development
and the Division’s senior team.
Manage complex calendar for the Vice President and the
Division’s senior team. Point person for the scheduling of all requests
for appointment (internal and external).
Schedule important internal and external meetings;
compose, prepare, and organize confidential communications and
correspondence. Organize and maintain files and records.
Create high level presentation materials, memos,
minutes and reports on behalf on the Vice President and the Division’s
senior team, for internal and external audiences.
Maintain a high level of integrity and discretion in
handling confidential information, a high level of professionalism in
dealing with senior professionals inside and outside the institution with
a positive attitude.
Serve as a point of contact for internal and external
partners, including screening phone calls and ensuring messages are
communicated to the Vice President and the Division’s senior team.
Attend, as a representative of the Division, any
function as requested by the Vice President and the Division’s senior team.
Demonstrate the ability to interact professionally and
build relationships with all levels of employees and executives within the
Coordinate travel arrangements, accommodations, and
related activities for visitors, as needed.
Maintain confidentiality and discretion in handling
sensitive information and files both within and outside of the office.
Assist the Office of the Vice President in preparing
budget and planning documents, as well as preparing budget requests;
monitor budget and prepare reports for review/approval by the Vice
President and the Division’s senior team; process all accounting and
billing transactions; prepare and submit all travel reimbursements for the
Vice President and the Division’s senior team.
Coordinate the work performed by the office’s student
employees, interns and/or volunteers where applicable and as directed by
the Vice President and the Division’s senior team.
Coordinate all logistics and serve as departmental
point person for all work unit conferences, meetings and special events.
Responsible for implementing functions of special
projects as assigned.
Assist in website design and content management and
Perform other duties as assigned.
Communication Skills: Excellent interpersonal, oral and written
communication skills; including the ability to write concisely, express
thoughts clearly and develop ideas in a logical fashion.
Integrity: Ability to work effectively and collegially
within a large, complex university system and to negotiate with a wide range of
constituencies is required; and strong professional Integrity and office
Discretion: Many of the activities, and much of the
information and materials associated with supporting executives is highly
confidential and often time sensitive. A key job requirement is the ability to
compartmentalize and to exercise discretion and sound judgment required to
protect confidentiality and sensitivity of information.
Technological Acumen: Demonstrated advanced computer
proficiency including Microsoft Office Suite (including Word, MS Excel, MS
PowerPoint, MS Windows, MS Outlook and Chrome) and other relevant technology
• Combination of
education and experience sufficient to successfully perform the essential
duties of the job such as those listed above.
• Ability to manage
complex administrative tasks and functions including the ability to organize
and prioritize time and work independently.
• Strong attention to
• Ability to
work effectively as part of a team, with both academic leaders, as well as
administrative staff to accomplish assigned tasks.
• Ability to work
independently, as well as collaboratively, without extensive supervisory
• Experience providing
• A self-starter eager
to exceed objectives and take on more responsibility as needed.
• Bachelor’s degree.
• Experience in a higher
education or similar industry or organization.
• Experience participating in significant organizational change and/or in
advancing diversity, equity, and inclusion, as well as intercultural dynamics
within a complex organization. Strong command of contemporary diversity,
equity, inclusion and intercultural concepts and issues and experience working in a diverse environment.
Benefits at a Glance
Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental and vision insurance programs. You may also take advantage of 100% tuition remission benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Christmas break closure, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/
Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified.