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Director of Facilities Plant Operations & Maintenance

FLSA Status: Exempt

Months Per Year: 12

Hours Per Week: 37.5

Position Description

Position Summary   
Reporting the AVP of Facilities, the Director of Facilities Plant Operations & Maintenance will lead a high performance team to develop and implement programs, policies, and procedures related to the operations and maintenance of campus facilities. The Director is responsible for the management of personnel, finances, and equipment. The Director will collaborate with Facilities staff, clients, and other peers to ensure that our services are delivered with a high degree of reliability and customer satisfaction.

Essential Job Functions

Strategy and Policy (10%)

  • Develop, recommend, and update policies, maintenance planning guidelines, University Building Standards, Building Commissioning procedures, and other elements of facilities operations with the emphasis on developing proactive standards of systems & products, and equipment serviceability/accessibility.
  • Actively participate as an advisor to the AVP in the strategic direction of the department with other directors and the core team.
  • Provide leadership for Operations & Maintenance programs and participate in updates for the 10-Year facility plan and capital improvements planning.

Plant Operations and Maintenance Leadership (60%)

Lead and facilitate Plant Operations and Maintenance to accomplish the following:

  • Motivate staff to engage in continuous improvement to strive for a high performance department by creating culture of trust within the organization through accessibility, honesty, and visibility.
  • Exemplify growth mindset through mentoring, coaching, and providing formational development opportunities to set climate for personal and professional growth.
  • Recommend promotions and position changes to effectively organize essential duties within Plant Operations.
  • Develop and lead the Plant Operations staff in the implementation of sustainable methods of facilities maintenance and repair.
  • Develop maintenance programs in collaborative consultation with facilities personnel, users, and capital construction teams; incorporate program changes into Operations; inform clients of impacts due to program changes. Review and develop Operations programs based on best practices in the field.
  • Develop and monitor programs and procedures to proactively solicit and coordinate participation of Facilities Services supervisors and other related staff into all aspects of the operational process.
  • Conduct or support the consultant selection process, estimate fees, evaluate proposals, and recommend consultant selections.
  • Provide expertise or referral for advanced technical problems that arise from day-to-day operations.

Safety Leadership (10%)

  • Provide leadership in creating an exceptional safety culture within Facilities and Plant Operations and Maintenance
  • Support the campus Environmental Health and Safety team that is housed within Plant Operations and Maintenance
  • Coordinate with Facilities staff in administering University fire and environmental health & safety programs.
    Active support and engagement with the of the established Facilities Employee Safety Committee

Operational Performance (10%)

  • Responsible for the development, operation, and maintenance of the physical facilities of Seattle University, such as HVAC, MEP, Vehicle, Resources & Logistics, Recycling, Paint, and Lock functions.
  • Evaluate and ensure the efficient operation of the department organizational priorities.
  • Elevate energy and resource conservation efforts with a focus on sustainability.
  • Champion a dedicated preventive maintenance program for university physical assets
  • Lead an effective Facilities Resource Center for responsive, customer-oriented workflow.
  • Implement, monitor and report using various operational management techniques, including record keeping, budgeting, inventory control, work flow management, and personnel performance appraisals and analyses.
  • Manage a complex budget including budget forecasting and development, budget monitoring, expenditure approval and conducting budget analysis to identify and research spending anomalies.
  • Prepare on a regular basis reports of facilities operations metrics, to the extent possible from existing data.
  • Complete other requests for the university that contribute to the mission of SU.

Process and Procedures (5%)

  • Work with Facilities directors on the development and implementation of standards to maintain compliance with program, budget, schedule, codes, and institutional standards for quality of construction, materials, and maintenance.
  • Maintain relationships with existing regulatory bodies and external partners to comply with regulations such as licensing of equipment and use permits.

Inter- and Intra-Department Coordination (5%)

  • Ensure Operations active participation in construction job meetings with architects, engineers, and contractors as the Facilities Operations representative of the University.
  • Direct or provide support for facility audits and provide technical assistance and design solutions for identified needs.
    Oversee coordination with other University departments such as Public Safety, Resident Life, and Conference and Events Services.

Qualifications

Minimum Qualifications      
Bachelor’s degree in Engineering, Architecture, or Construction Management preferred; other Bachelor’s degree acceptable with experience or an equivalent combination of education and experience sufficient to successfully perform the essential job junctions. Experience with unions, management of facilities, plant operations, maintenance, planning and scheduling of work, and computer literacy required; use of CMMS desirable.   All candidates must have a minimum of 8 years of experience in facility operations with at least 5 years of experience at the supervisory level. All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

The successful candidate, in addition to the above minimum requirements,  in will demonstrate the requisite competence, skill, and knowledge in the following areas: 

Strong Communication Skills

  • Ability to relate to multiple campus and off-campus user groups, explain technical ideas and terms to a variety of constituents, and the ability to create consensus among stakeholders.
  • Ability to communicate orally one on one, in front of large or small audiences, and with diverse groups using multiple tools: plans, boards, PowerPoint, models, sketches, etc.

Management Skills:

  • The ability to lead and manage a diverse group of Plant Operations and Maintenance personnel.
  • Experience in scheduling and supporting complex plant operations and maintenance and the ability to manage mission critical activities without disrupting building operations.
  • Demonstrated knowledge and experience of collaborative management practices. Ability to work both independently and collaboratively as needed.

General Knowledge:

  • Knowledge of laws, trends, operations, and standards associated with labor, contracts, general construction, safety, environment, etc.
  • Ability to be able to understand plans, prints, schedules, and construction related documents.
  • Knowledge of current computer applications and programs related to Facilities Services. Should be able to lead the Department in adopting/updating project related technology.
  • The ability to organize and delegate work and manage multiple programs simultaneously.
  • A demonstrated ability to find creative solutions to problems, create cost effective projects, and encourage others to do the same is essential.
  • Demonstrated customer focused and collaborative operational style.

All candidates must show a demonstrated commitment to diversity and the university’s mission, vision and values.

All positions at Seattle University require a criminal history background check.


Preferred Qualifications:
Added consideration will be given to candidates who can also demonstrate experience in the following:

  • Maintenance of multi building campus operations, complex planned maintenance programs, and
    Use of key performance indicators to drive improvements
  • Ability to drive sustainable operations and who have LEED experience.
  • Experience in facilities planning and capital construction.
  • A demonstrated customer focused operational style and ability to work with multiple customers.
  • Experience leading in a union environment.
  • Ability to develop standardized University operations processes, standards, warranty procedures, etc.
  • Demonstrated ability to work collaboratively with multiple user groups in developing standards.

Benefits at a Glance

Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental and vision insurance programs. You may also take advantage of 100% tuition remission benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Christmas break closure, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/  

Application Instructions

Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified. 

SU
Seattle University
901 12th Avenue
Seattle, WA 98122
206-296-6000