Job Details

Circulation/Resource Sharing Manager-School of Law Library

FLSA Status: Exempt

Months Per Year: 12

Employment Status: Full-Time

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Benefits at a Glance:

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage, and plan for your future with an 8% employer contribution for retirement benefits. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/ 

Position Description:

This position oversees all Circulation and Resource Sharing operations of the Law Library to ensure efficient and effective delivery of circulation services and legal materials. This position reports directly to the Director of the Law Library.

Seattle University School of Law educates ethical lawyers who distinguish themselves through their outstanding professional skills and their dedication to the law in the service of justice. Faculty, students and staff form a vibrant, diverse, and collaborative community that promotes leadership for a just and humane world. The Law School's commitment to academic distinction is grounded in its Jesuit Catholic tradition, one that encourages open inquiry, thoughtful reflection and concern for personal growth. Innovation, creativity and technological sophistication characterize our rigorous educational program, which prepares lawyers for a wide range of successful and rewarding careers in law, business and public service.

Personnel Supervision: 

Supervises, trains, schedules, evaluates, and manages daily activities of Circulation staff and approximately 8-10 student employees. 

Plans, implements, and documents procedures for ongoing work and projects, including delegation of work responsibilities. 

Conducts performance reviews of Law Library circulation staff. 

Monitors student wage budget and develops training.

Manages Circulation Operations: 

Manages and performs day-to-day operations of the Circulation Department including policy explanation, complaint resolution, problem solving, patron validation, fine collection, item location, and the check-in and check-out of materials. 

Develops and implements circulation policies, procedures, and process improvements related to use of library collection, services, and facilities. 

Maintains working relationships with other libraries, other colleges, and vendors. 

Interacts with a diverse range of patrons, including faculty, staff, students, alumni (judges, attorneys, legal professionals), and guests.

Manages Resource Sharing Operations: 

Manages and performs all resource sharing services, including interlibrary loan, Summit, and other consortial borrowing and lending requests using specialized databases.

Creates interim bibliographic and item records on the library's integrated system. Monitors faculty requests and fulfillments. 

Acts as primary liaison to the Lemieux Library and other consortial partners on resource sharing. 

Ensures compliance with established resource sharing agreements and policies. 

Reconciles replacements and fines.

Maintains Circulation Database: 

Manages circulation module of the integrated Law Library system. 

Defines patron groups, establishes parameters, creates and updates loan rules, updates patron, item and bibliographic records, troubleshoots and resolves technical problems. 

Coordinates with Lemieux Library on shared circulation module. 

Manages Collection Maintenance: 

Oversees the shelving and maintenance of library materials; supervises personnel in a variety of maintenance tasks including shifting, shelving, and locating missing books.

Organizes and maintains reserve collection.

Coordinates maintenance and repair of circulation equipment.

Processing: 

Receives and checks in serials on the library’s integrated library system. 

Processes library materials (barcoding, labeling, placement of security strips, and property stamps) and relocates materials to other parts of the collection.

Assists with copy cataloging as needed.

Password Distribution: 

Distributes passwords for legal databases (e.g., Westlaw, Lexis, Bloomberg, CALI, Procertas, Quimbee) to law faculty, staff, and students.

Senior Library Management Team Member: 

Participates actively on the library senior management team in developing and implementing the Law Library’s policies, programs, and services.

Prepares Law Library statistics, reports, and assessments.

Other duties as assigned.

Work Schedule:  Monday – Friday 8:00 am to 4:30 pm with the ability for one remote day per week (negotiated after initial training period). Flexibility to cover absences at circulation desk, including evenings and weekends, as scheduled.  

Qualifications

Bachelor’s degree and two years of experience or an equivalent combination of education and experience.

This role requires previous library supervisory/management experience. 

Strong public service philosophy with the ability to interact effectively with a wide variety of library clientele. 

Experience working with an integrated library system (ExLibris Alma/Primo). Knowledge of rules governing interlibrary loan and familiarity with consortium borrowing. Working knowledge of Microsoft Office Suite.  

Excellent customer service, problem-solving, and oral and written communication skills.

Preferred Qualifications:

Experience in a college or university library.

Knowledge of copy cataloging and cataloging rules and platforms.

Application Instructions

Please submit a cover letter and three professional references with your resume when applying. Job postings are open until filled, unless otherwise specified.