Advancement Services Specialist
FLSA Status: Nonexempt
Months Per Year: 12
Employment Status: Full-Time
University will be one of the most innovative and progressive Jesuit and Catholic
universities in the world, educating with excellence at the undergraduate,
graduate, and professional levels. We embrace an intersectional framework for
defining diversity in its broadest sense, including differences in gender,
gender identity, race, ethnicity, generational history, culture, socioeconomic
class, religion, sexual orientation, national origin, citizenship status,
political perspectives, geographic origin and physical ability. Seattle
University strives to be a welcome, open and safe campus climate for all who
learn, live and work at Seattle University.
The University Advancement Office is
committed to creating an anti-racist environment that addresses and works to eliminate inequities and all forms of oppression,
while celebrating different cultures.
We are looking for team members from diverse
backgrounds who demonstrate knowledge and
understanding of the complex issues surrounding implicit bias, and other
systemic oppressions, as well as a commitment to the university’s mission,
vision, and values, with the goal of developing an
equitable and inclusive work environment.
Reporting to the Assistant Director for
Advancement Services, Gift Processing, the Advancement Services Specialist
handles numerous gift processing and other data
entry projects for the University’s alumni and donor database. The work of this position enhances the overall
health and integrity of the database.
Duties and Responsibilities
Gift Processing 65%
the Assistant Director for Advancement Services, Gift Processing with the timely and accurate
processing of gifts and pledges, including preparing incoming gifts and
pledges for processing, entering and verifying
donation transactions, importing larger sets of gift records, and
processing check and cash deposits.
donor documents to interpret and code for data entry.
simple gift queries and reports upon request.
as preliminary contact in addressing gift related inquiries for both
internal and external constituents.
- Fills in for Advancement Services
Specialist counterpart as needed, to ensure continuity of gift processing
- Helps with document management
- Cross train with Donor Steward
Assistant to ensure continuity of tax receipting coverage.
the Assistant Director for Advancement Services, Gift Processing with
document retrieval and research needed for critical and time-sensitive
projects (e.g., documentation for the annual audit).
gift processing related duties as assigned.
Data Entry & Research 35%
- Inputs and updates demographic information about donors, alumni, and friends of SU into the alumni and donor database.
- Utilizes various research tools, university data sources, and personal correspondence with internal and external constituents to update educational and employment information in the alumni and donor database.
- Identifies data integrity concerns and collaborates with other Advancement Services staff in managing a queue of database cleanup projects.
- Other duties as assigned.
- Excellent computer proficiency, particularly the Microsoft Office
suite of products.
- Demonstrated attention to detail and accuracy.
- Strong organizational skills and ability to work in a
fast-paced environment with regular interruptions.
- Ability to communicate effectively both verbally and in
writing with technical and non-technical personnel.
- Ability to work independently as
well as establish and maintain harmonious relations
with other staff, faculty, students, alumni, and donors.
- Bachelor’s degree and/or any
combination of education and
experience sufficient to successfully perform the essential duties of the
- One or more years of relevant work experience with
relational databases including data entry.
- Experience working in fundraising
and/or higher education.
- Raiser’s Edge experience a plus.
University Advancement is committed in developing an
equitable and inclusive culture that fosters a sense of belonging for all.
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Compensation at a Glance:
Starting Salary: $50,800 DOE
Seattle University has provided a compensation range that represents
its good faith estimate of what the University may pay for the position at the
time of posting. The salary offered to the selected candidate will be
determined based on factors such as the qualifications of the selected
candidate, departmental budget availability, internal salary equity
considerations, and available market information, and not based on a
candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck.
Seattle University provides generous leave, health plans, and retirement
contributions that add to your total compensation package.
Benefits at a Glance
Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution
for retirement benefits, comprised of a 5% nonelective employer contribution
and an additional dollar-for-dollar match of your voluntary contributions up to
a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/