Job Details

Refer Job: Send to a Friend
  • Share this on Facebook
  • Share this on LinkedIn

Add Add to Saved Jobs


Advancement Services Specialist

FLSA Status: Nonexempt

Months Per Year: 12

Employment Status: Full-Time

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

The University Advancement Office is committed to creating an anti-racist environment that addresses and works to eliminate inequities and all forms of oppression, while celebrating different cultures.

We are looking for team members from diverse backgrounds who demonstrate knowledge and understanding of the complex issues surrounding implicit bias, and other systemic oppressions, as well as a commitment to the university’s mission, vision, and values, with the goal of developing an equitable and inclusive work environment.


Reporting to the Assistant Director for Advancement Services, Gift Processing, the Advancement Services Specialist handles numerous gift processing and other data entry projects for the University’s alumni and donor database. The work of this position enhances the overall health and integrity of the database.

Duties and Responsibilities   

Gift Processing 65%

  • Assists the Assistant Director for Advancement Services, Gift Processing with the timely and accurate processing of gifts and pledges, including preparing incoming gifts and pledges for processing, entering and verifying donation transactions, importing larger sets of gift records, and processing check and cash deposits.
  • Reviews donor documents to interpret and code for data entry.
  • Generates simple gift queries and reports upon request.
  • Serves as preliminary contact in addressing gift related inquiries for both internal and external constituents.
  • Fills in for Advancement Services Specialist counterpart as needed, to ensure continuity of gift processing coverage.
  • Helps with document management projects.
  • Cross train with Donor Steward Assistant to ensure continuity of tax receipting coverage.
  • Assists the Assistant Director for Advancement Services, Gift Processing with document retrieval and research needed for critical and time-sensitive projects (e.g., documentation for the annual audit).
  • Other gift processing related duties as assigned.

Data Entry & Research 35%

  • Inputs and updates demographic information about donors, alumni, and friends of SU into the alumni and donor database.
  • Utilizes various research tools, university data sources, and personal correspondence with internal and external constituents to update educational and employment information in the alumni and donor database.
  • Identifies data integrity concerns and collaborates with other Advancement Services staff in managing a queue of database cleanup projects.
  • Other duties as assigned.

Minimum Qualifications

  • Excellent computer proficiency, particularly the Microsoft Office suite of products.
  • Demonstrated attention to detail and accuracy.
  • Strong organizational skills and ability to work in a fast-paced environment with regular interruptions.
  • Ability to communicate effectively both verbally and in writing with technical and non-technical personnel.
  • Ability to work independently as well as establish and maintain harmonious relations with other staff, faculty, students, alumni, and donors.

Preferred Qualifications

  • Bachelor’s degree and/or any combination of education and experience sufficient to successfully perform the essential duties of the job.
  • One or more years of relevant work experience with relational databases including data entry.
  • Experience working in fundraising and/or higher education.
  • Raiser’s Edge experience a plus.

University Advancement is committed in developing an equitable and inclusive culture that fosters a sense of belonging for all.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. 

Compensation at a Glance:

Starting Salary: $50,800 DOE

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: 

Seattle University
901 12th Avenue
Seattle, WA 98122