eProcurement Administrator & Analyst
FLSA Status: Exempt
Months Per Year: 12
Employment Status: Full-Time
Work Model: Hybrid Eligible*
Seattle
University will be one of the most innovative and progressive Jesuit and Catholic
universities in the world, educating with excellence at the undergraduate,
graduate, and professional levels. We embrace an intersectional framework for
defining diversity in its broadest sense, including differences in gender,
gender identity, race, ethnicity, generational history, culture, socioeconomic
class, religion, sexual orientation, national origin, citizenship status,
political perspectives, geographic origin and physical ability. Seattle
University strives to be a welcome, open and safe campus climate for all who
learn, live and work at Seattle University.
Position Description
The e-Procurement Administrator &
Analyst is responsible for effective provisioning, configuration, operation,
and maintenance of the Jaggaer e-Procurement system. This individual
participates in technical research and development to enable continuing
innovation. This individual ensures that system procedures adhere to all
regulations and organizational values, enabling staff and vendors. This individual
will provide key analytics regarding vendor and product utilization, as well as
play an integral role updating the annual spend analysis for the University.
Reporting directly to the Director of
Procurement, the eProcurement Administrator & Analyst will play a key role
in procuring and developing strategic sourcing strategies for high-quality and
cost-efficient products and services, while maintaining positive internal and
external business relations. This role will also be contributing to our
sustainability and diversity goals related to procurement practices, all in
compliance with university policies and procedures as well as all applicable
Federal and State rules and regulations.
Essential Job Functions:
System Management (34%)
- Oversee and manage eProcurement and Invoicing software.
- Troubleshoot issues with end users and develop solutions.
- Monitor and analyze upcoming functional changes to the application by attending Web-conferences, teleconferences or other Jaggaer-sponsored activities.
- Support regression testing during Jaggaer major releases.
- Communicate issues to and coordinate issue resolution with Jaggaer, end users and department leads.
- Perform analysis and support operations staff in executing, testing and rolling-out the solutions and updates.
- Perform maintenance, troubleshooting, and upgrades of all system environments in a timely, efficient, effective and ethical manner.
- Monitor and identify order and integration failures and communicate with appropriate parties to resolve any issues.
- Develop and update training materials.
- Perform other duties as required.
Procurement (33%)
- Review order compliance and approve orders.
- Provide assistance regarding Procurement processes, policies and procedures.
- Answer questions about the Procurement function and how it fits into the e-Procurement system.
- Meet with preferred vendors and consortiums.
- Manage catalogs of preferred vendors.
- Reconcile and troubleshoot encumbrance issues in the general ledger.
- Prioritize and coordinate campus-wide efforts to incorporate sustainability initiatives throughout contracting practices
- Support the supplier diversity program, in partnership with the Office of Diversity and Inclusion, to increase the percentage of university spend with diverse suppliers.
- Assist with RFIs/RFPs and perform other duties as required.
Analysis
(33%)
- Identify and implement improvements and optimize opportunities available in the e-Procurement solution.
- Identify and employ [FD3][GA4] data and metrics monthly, quarterly and annually to manage the effectiveness and efficiency of the strategic procurement function.
- Prepare and manage coordination/production of all system and vendor reports and presentations.
- Update the annual spend analysis on behalf of the Procurement Office.
- Extract and analyze imperative data to identify and recommend strategic sourcing opportunities.
- Continually evaluate products and services offered by existing and prospective vendors and make data informed recommendations/revisions.
- Complete the full analytics lifecycle from understanding business objectives and understanding the data to develop automated reporting and visualizations.
- Maintain PowerBi spend analytics dashboards for the Procurement Office.
- Perform other duties as required.
Qualifications
- Bachelor’s degree from an accredited
college or university, and 4 years relevant experience.
- End-user
technical support with clients and vendors with experience troubleshooting and resolving system
errors.
- Ability to work collaboratively
with internal and external constituents.
- Demonstrated ability to analyze
information, situations, problems, policies and procedures to formulate
logical and objective solutions.
- Experience
importing, exporting and manipulating data with data visualization tools
(Tableau, Power-Bi, Excel, etc.)
- Demonstrated high level of
proficiency in the Microsoft suite of productivity applications with
familiarity with enterprise financial systems.
Preferred Qualifications
- Graduate degree in one of the
following areas relevant fields, Business, Finance, Data Science or Data
Analytics Higher education experience.
- Experience
administering an eProcurement system.
- Knowledge of Jaggaer e-procurement
technology and experience with Colleague (or other accounting/financial
systems)
- Experience
configuring and supporting workflow and managing system user profiles.
- Background
in or knowledge of Procurement.
- Experience
with cloud-based technology.
- Experience
with report generation.
- Familiarity
with Python, SQL and CXML program languages.
Application Instructions
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Compensation at a Glance:
Salary Range: $72,000 - $80,000
Seattle University has provided a compensation range that represents
its good faith estimate of what the University may pay for the position at the
time of posting. The salary offered to the selected candidate will be
determined based on factors such as the qualifications of the selected
candidate, departmental budget availability, internal salary equity
considerations, and available market information, and not based on a
candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck.
Seattle University provides generous leave, health plans, and retirement
contributions that add to your total compensation package.
Benefits at a Glance:
Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution
for retirement benefits, comprised of a 5% nonelective employer contribution
and an additional dollar-for-dollar match of your voluntary contributions up to
a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/