Advancement Services Specialist
FLSA Status: Nonexempt
Months Per Year: 12
Employment Status: Full-Time
Work Model: Hybrid Eligible*
Seattle
University will be one of the most innovative and progressive Jesuit and Catholic
universities in the world, educating with excellence at the undergraduate,
graduate, and professional levels. We embrace an intersectional framework for
defining diversity in its broadest sense, including differences in gender,
gender identity, race, ethnicity, generational history, culture, socioeconomic
class, religion, sexual orientation, national origin, citizenship status,
political perspectives, geographic origin and physical ability. Seattle
University strives to be a welcome, open and safe campus climate for all who
learn, live and work at Seattle University.
Position Description
The University Advancement Office is
committed to creating an anti-racist environment that addresses and works to
eliminate inequities and all forms of oppression, while celebrating different
cultures.
We are looking for like-minded team
members from diverse backgrounds who demonstrate knowledge and understanding of
the complex issues surrounding implicit bias, and other systemic oppressions,
as well as a commitment to the university’s mission, vision, and values, with
the goal of developing an equitable and inclusive work environment.
Purpose
Reporting to the Assistant Director for
Advancement Services, Gift Processing, the Advancement Services Specialist
handles numerous gift processing and other data
entry projects for the University’s alumni and donor database. The work of this position enhances the overall
health and integrity of the database.
Duties and Responsibilities
Gift Processing (65%)
- Assists
the Assistant Director for Advancement Services, Gift Processing with the timely and accurate
processing of gifts and pledges, including preparing incoming gifts and
pledges for processing, entering and verifying
donation transactions, importing larger sets of gift records, and
processing check and cash deposits.
- Reviews
donor documents to interpret and code for data entry.
- Generates
gift queries and reports upon request.
- Serves
as preliminary contact in addressing gift related inquiries for both
internal and external constituents.
- Fills in for Advancement Services
Specialist counterpart to ensure continuity of gift processing coverage.
- Helps with document management
projects.
- Cross train with Donor Steward
Assistant to ensure continuity of tax receipting coverage.
- Assists
the Assistant Director for Advancement Services, Gift Processing with
document retrieval and research needed for critical and time-sensitive
projects (e.g., documentation for the annual audit).
- Other
gift processing related duties as assigned.
Data Entry & Research (35%)
- Inputs and updates demographic information about donors, alumni, and friends of SU into the alumni and donor database.
- Utilizes various research tools, university data sources, and personal correspondence with internal and external constituents to update educational and employment information in the alumni and donor database.
- Identifies data integrity concerns and collaborates with other Advancement Services staff in managing a queue of database cleanup projects.
- Other duties as assigned.
Qualifications
- Excellent computer proficiency, particularly the Microsoft Office
suite of products.
- Demonstrated attention to detail and accuracy.
- Strong organizational skills and ability to work in a
fast-paced environment with regular interruptions.
- Ability to communicate effectively both verbally and in
writing with technical and non-technical personnel.
- Ability to work independently and
establish and maintain harmonious relations with other staff, faculty,
students, alumni, and donors.
Preferred Qualifications
- Bachelor’s degree and/or any
combination of education and experience sufficient to perform the job’s
essential duties.
- One or more years of relevant work experience with
relational databases including data entry.
- Experience working in fundraising
and/or higher education.
- Raiser’s Edge or other CRM
experience a plus.
Application Instructions
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Compensation at a Glance
Salary Range: $50,000 - $53,000
Seattle University has provided a compensation range that represents
its good faith estimate of what the University may pay for the position at the
time of posting. The salary offered to the selected candidate will be
determined based on factors such as the qualifications of the selected
candidate, departmental budget availability, internal salary equity
considerations, and available market information, and not based on a
candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck.
Seattle University provides generous leave, health plans, and retirement
contributions that add to your total compensation package.
Benefits at a Glance
Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution
for retirement benefits, comprised of a 5% nonelective employer contribution
and an additional dollar-for-dollar match of your voluntary contributions up to
a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/
Hybrid Eligible*
This
position may be eligible for a hybrid schedule after successful completion of
an introductory work period of 3-6 months. This may mean that a hybrid eligible
role will begin on-campus initially and then will transition to hybrid format
following onboarding and training. Flexible work plans are subject to periodic
review and may be changed or terminated at any time for any reason at the
university’s discretion.