Job Details

IT Procurement Specialist

FLSA Status: Exempt

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

Information Technology Services is the core IT function for Seattle University, with a team of employees and part-time students who are fully committed to supporting our mission: "Seattle University is dedicated to educating the whole person, to professional formation, and to empowering leaders for a just and humane world." As a member of IT Services and reporting to the Director of Customer Experience, the IT Procurement Specialist supports the organization by overseeing all aspects of the technical purchasing program, coordinating the computer refresh program, and acting as a liaison to the Service Desk for deployments.  

This position is eligible for remote work twice a week after a training period.  

Essential Job Functions and Responsibilities:

Technical Purchasing and Customer Service (60%)

• Collaborate with IT Services staff, campus members, and vendors to create standard hardware product catalogs to meet campus needs, align with technical requirements, and support environmental sustainability standards.  
• Support routine end-user purchases: provide quotes, build virtual shopping carts, manage transactions, track orders and packages, receive goods, and document application requests.
• Work with customers to assess their needs and ensure that Service Desk technicians have all the information required for deployment.  
• Maintain a product release calendar for computers and tablets so that standards can be tested and updated in a timely fashion.
• Schedule regular product review meetings and test sessions.  
• Answer campus questions about software availability, licensing, and purchase options. Assist with sourcing, getting quotes, and purchasing.
• Maintain knowledge of consortium agreements and sourcing opportunities. Collaborate with others on documentation for internal and external reference. 
• Support non-routine technology purchasing, primarily by IT Services staff: contact vendors, get quotes, compile information.
• Help coordinate RFPs in compliance with the university’s competitive bidding policy.  
• Apply purchasing procedures and policies and recommend improvements.   
• Provide technology purchasing reporting and trend analysis to IT Services leadership. 
• Update websites and other written materials related to purchasing procedures, product recommendations, software availability, and personal purchasing. 
  
  

Comprehensive Technology Procurement (40% )

• Support institutional goals of simplification, cost containment, and redirection from low-value to high-value investments.
• Work with IT Services leadership to promote understanding of current practices, identify areas for attention, and develop projects to improve value.  
• Field requests for application reviews and coordinate the process. Review terms and conditions and license agreements for best practices and red flags.
• Verify adherence to IT Services standards. Coordinate architectural, security, and accessibility evaluations when required.  
• Periodically review technology contracts to determine if renegotiation or replacement is appropriate and assist with resulting efforts.  
  

Marginal Job Functions 

• Assist with routine IT Services financial transactions, asset management, and device deployment. 
  

Core Competencies 

• Customer Focus: Delivers exemplary service that meets and exceeds all customers' expectations.
• Ethics and Integrity: Adheres to Seattle University values, beliefs, and principles in all aspects of this position.
• Composure: Remains calm, maintains perspective, and responds in a professional manner when faced with tough situations.
• Motivated/Results Oriented: Fantastic record of personal drive and the determination to succeed.
• Listening Skills: Must be an active listener to ensure client and team needs are fully understood and met. 

Qualifications

• Experience in purchasing.  
• Working knowledge of IT hardware, spare parts, and standard business software.  
• Customer-focused approach.  
• Strong Microsoft business application skills.  
• Effective listener with communication skills and the ability to produce effective, professional, and accurate written correspondence. 
• Able to establish productive working relationships with internal teams and external vendors. 
• Detail-oriented self-starter: able to rapidly switch tasks, take initiative to solve problems, and elevate issues in a timely manner. 
• Personal accountability for project timelines and milestones. 
• A demonstrated commitment to diversity, inclusion and equity, and the ability to live out the university’s mission, vision, and values. 
• Ability to lift and carry boxes of up to 25 pounds.  
  

Preferred Qualifications 

• Buyer/procurement agent and vendor management experience.  
• Understanding of purchasing systems, company price/part lists and familiarity with accounts payable transaction processing including procure-to-pay and invoice processing.  
• IT ticketing system knowledge.  
• Experience working in higher education. 

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. 

Compensation at a Glance:

Salary Range: $70,000 - $80,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance:

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/ 

Hybrid Eligible*
This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university’s discretion.