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Administrative Coordinator - Student Services Support

FLSA Status: Nonexempt

Market Reference Range (MRR): 6

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Position Description

Position Summary:

Seattle University School of Law is seeking a highly organized and detail-oriented contractor to support the Office of the Registrar, Student Financial Services, and the Business Office during a university-wide ERP (Enterprise Resource Planning) system transition. This is a full-time, in-person, long-term contract position that plays a key role in maintaining day-to-day operations and supporting three teams within the School of Law.

This position is designated to support the Workday planning and implementation team by assisting with operational responsibilities, allowing project team members to focus on project-related activities. Please note that this position is tied to the duration of the Workday Project. Continued employment is contingent upon the ongoing needs of the project, which is currently anticipated to conclude on or around July 31,2027.

Key Responsibilities:

Administrative & Front Desk Support

Provide front desk coverage, greeting students and visitors, answering phones, and managing general inquiries.

Archive student records in compliance with university retention policies.

Email & Communication Management

Monitor and triage three shared department inboxes.

Respond to routine questions and route complex inquiries to the appropriate person, office, or shared folder.

Departmental Support

Registrar: Assist with registration, exams, and grading-related processes.

Student Financial Services: Provide support with financial aid processing tasks.

Business Office: Assist with processing tasks related to student billing and accounts.

ERP Transition Support

Perform data validation between current and new ERP systems.

Identify and report discrepancies; support clean-up efforts to ensure data integrity.

Collaborate with department staff to document and streamline workflows as part of the transition.

Qualifications

Bachelor’s degree required.
Experience working in higher education or administrative support roles strongly preferred.
Strong interest in higher education and student services.
Excellent communication, organization, and customer service skills.
Ability to manage multiple priorities, work independently, and maintain confidentiality.
Proficient in Microsoft Office Suite (Word, Excel, Outlook); familiarity with ERP systems a plus.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.

Compensation at a Glance

Salary Range: $60,000

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/