Job Details

Academic Program Coordinator - Department of Music and Film & Media

FLSA Status: Nonexempt

Market Reference Range (MRR): 6

Months Per Year: 12

Employment Status: Full-Time

Work Model: Hybrid Eligible*

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Seattle University's Core Competencies

Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. 

Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.

Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. 

Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. 

Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.  

Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.  

Position Description

This position reports to the Dean’s Office Executive Coordinator and the Chairs of the Department of Music and the Film & Media, which incorporates majors in Film, Animation, and Game Art. The Coordinator manages the daily operations of the departments while providing vital program support to students, faculty and staff.

Job Duties:

Department Coordination

• Manage operations, supplies, equipment, archives and mail distribution.
• Work with students to solve issues germane to their studies.
• Work with Chairs to oversee spending within established budgets.
• Process all billing, invoicing, and payments according to department needs, using Seattle University finance system.
• Collect and archive faculty syllabi and student files.
• Collaborate with the Department Chairs, Program Directors, and faculty in departmental planning.
• Attend faculty meetings and record/archive minutes as needed.
• Provide reception services for the departments as needed including interacting with students, families, visitors, and guest artists.
• Work closely with Operations, Productions, and other CCA and SU offices to keep classroom and studio spaces in working order.
• Manage email lists of current students and alumni to be able to communicate news, on/off campus arts events, internships, and employment opportunities.
• Maintain confidentiality in all aspects of student, staff and university information. Understand, interpret, and enforce University, College, and Department policies. 
• Support all performance, production, and gallery events as needed and in coordination with other CCA and SU offices.

Chair, Program Directors, and Faculty Support

• Manage faculty contact lists to distribute and communicate news and events to/from faculty.
• Assist faculty with needs, which may include classroom setup, IT-related issues, and supplies.
• Assist Chairs and Program Directors as needed with research regarding programs, grants or other issues germane to furthering department goals.
• Assist Chairs in coordination of the creation of annual program reviews and other assessment needs.

Marginal Job Functions

• Work with other Department Coordinators (Art/Design, Dance/Theater) to solve problems and support CCA Academic Affairs.
• Provide support to the Departments to promote retention, fund-raising, and recruiting efforts. This may include weekend or after-hours events such as open houses and admitted student welcome days.
• Attend training sessions as needed to upgrade technical and job-related skills.
• Perform other duties as assigned.

Qualifications

• High School Diploma and four years administrative office support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
  
• Proficiency in MS Office: Word, Excel, PowerPoint and Outlook.
  
• Ability to communicate effectively with others in writing, by phone or in person.
• Excellent customer service skills including the ability to create a warm and welcoming environment and work with diverse populations.
• Ability to organize and prioritize and able to perform multiple tasks successfully.
• Excellent written and oral communication skills.
• Keen attention to accuracy and detail.
• A commitment to excellence and a professional disposition. 

Preferred Qualifications

• Bachelor’s degree with two years administrative experience in a university or college setting.
• A dedicated interest and experience in fine arts.
• Experience with Adobe and various data systems software.

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. 

Compensation at a Glance

Salary Range: $45,000 - $53,500

Seattle University has provided a compensation range that represents its good faith estimate of what the University may pay for the position at the time of posting. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, and not based on a candidate’s gender or any other protected status.

Your total compensation goes beyond the number on your paycheck. Seattle University provides generous leave, health plans, and retirement contributions that add to your total compensation package.

Benefits at a Glance

Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/ 

Hybrid Eligible

This position may be eligible for a hybrid schedule after successful completion of an introductory work period of 3-6 months. This may mean that a hybrid eligible role will begin on-campus initially and then will transition to hybrid format following onboarding and training. Flexible work plans are subject to periodic review and may be changed or terminated at any time for any reason at the university’s discretion.