Accounts Payable & Procurement Manager
FLSA Status: Exempt
Market Reference Range (MRR): 14
Months Per Year: 12
Employment Status: Full-Time
Work Model: Hybrid Eligible*
Seattle
University will be one of the most innovative and progressive Jesuit and Catholic
universities in the world, educating with excellence at the undergraduate,
graduate, and professional levels. We embrace an intersectional framework for
defining diversity in its broadest sense, including differences in gender,
gender identity, race, ethnicity, generational history, culture, socioeconomic
class, religion, sexual orientation, national origin, citizenship status,
political perspectives, geographic origin and physical ability. Seattle
University strives to be a welcome, open and safe campus climate for all who
learn, live and work at Seattle University.
Seattle University's Core Competencies
Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.
Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.
Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.
Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.
Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.
Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.
Position Description
Summary:
Seattle University has an exciting, dynamic opportunity for an Accounts
Payable & Procurement Manager to join our community. Under the general direction of the Associate
Controller, this position manages payable and procurement processes by
supervising University payment systems and processing, and maintain vendor
records and relations.
Essential Job Functions:
- Manage the daily operations of the payable and
procurement functions to ensure that the material and service requirements of
the University are met in a timely, efficient, effective and ethical manner.
- Manages the process for reviewing payment requests and
expense reports to ensure accuracy and compliance with University policies.
- Audits all invoices for compliance with University payment and
procurement requirements.
- Reviews for appropriate sales tax and applies use tax if necessary.
- Evaluates the financial coding of invoices to ensure that the proper
general ledger accounts were charged.
- Coordinates the accurate preparation and processing of the weekly
check runs.
- Reconciles accounts payable per the general ledger to
the payables systems to ensure that transactions are entered into the
University financial system correctly.
- Prepares journal entries for corrections of errors,
electronic payments, and accruals for expense recognition in accordance with
GAAP.
- Ensures maintenance of the Accounts Payable &
Procurement systems:
- Manages the University ProCard program, issuing cards and monitoring compliance
with use and reporting requirements.
- Oversees the Egencia travel account
- Administers the Chrome River expense reporting system and ensure
timely report processing.
- Ensures maintenance of the Jaggaer eProcurement software
- Serves as the primary contact for Accounts Payable
& Procurement questions, recommendations, and issues.
- Assist faculty and staff with complex or non-routine purchases as necessary.
- Provide policy and procedural information and training to the campus constituents to facilitate their efforts to achieve the mission of the University in a compliant manner.
- Oversee training and instruction to personnel throughout the University community to provide direction as it relates to payment and procurement policies and procedures,
- Prepare and manage coordination/production of all
reports and presentations as required.
- Perform
other duties as required.
Qualifications
- Associates
degree and three or more years accounting or bookkeeping experience or an
equivalent combination of education and experience sufficient to
successfully perform the essential duties of the job such as those listed
above.
- Experience in
RFP processes
- Must be able to
handle stressful situations and be a strong leader for the department.
- Must possess
strong verbal and written communication skills.
- Must be able to
work well with a diverse group of individuals.
- Strong
technical and computer skills required with highly developed attention to
detail.
- Ability to
effectively manage deadlines and multiple priorities.
- Must possess
the ability and willingness to learn and grow in this position.
- The candidate
must be competent in the following: MS Word, MS Excel, MS Windows, MS
Outlook and Internet Explorer.
PREFERRED
QUALIFICATIONS
- Bachelor’s degree in business, finance or related field from an accredited college or university.
- Higher education experience.
- Experience with Workday software
Application Instructions
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.
Compensation at a Glance
Salary Range: 100000
Seattle University has provided a compensation range that represents
its good faith estimate of what the University may pay for the position at the
time of posting. The salary offered to the selected candidate will be
determined based on factors such as the qualifications of the selected
candidate, departmental budget availability, internal salary equity
considerations, and available market information, and not based on a
candidate’s gender or any other protected status.
Your total compensation goes beyond the number on your paycheck.
Seattle University provides generous leave, health plans, and retirement
contributions that add to your total compensation package.
Benefits at a Glance
Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage. Plan for your future with up to a 10% employer contribution
for retirement benefits, comprised of a 5% nonelective employer contribution
and an additional dollar-for-dollar match of your voluntary contributions up to
a maximum of 5%. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/
Hybrid Eligible
This
position may be eligible for a hybrid schedule after successful completion of
an introductory work period of 3-6 months. This may mean that a hybrid eligible
role will begin on-campus initially and then will transition to hybrid format
following onboarding and training. Flexible work plans are subject to periodic
review and may be changed or terminated at any time for any reason at the
university’s discretion.