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Circulation/Resource Sharing Manager

FLSA Status: Exempt

Months Per Year: 12

Hours Per Week: 37.5

Position Description

This position oversees all Circulation and Resource Sharing operations of the Law Library to ensure efficient and effective delivery of circulation services and legal materials. This position reports directly to the  Director of the Law Library

Seattle University School of Law educates ethical lawyers who distinguish themselves through their outstanding professional skills and their dedication to the law in the service of justice.  Faculty, students and staff form a vibrant, diverse, and collaborative community that promotes leadership for a just and humane world.  The Law School's commitment to academic distinction is grounded in its Jesuit Catholic tradition, one that encourages open inquiry, thoughtful reflection and concern for personal growth.  Innovation, creativity and technological sophistication characterize our rigorous educational program, which prepares lawyers for a wide range of successful and rewarding careers in law, business and public service.  

Supervision:  Supervise, train, schedule, evaluate, and manage the daily activities of the Circulation staff and approximately 20 student employees.  Plan, implement, and document procedures for ongoing work and projects, including delegation of work responsibilities.  Conduct performance reviews of law library circulation staff.  Monitor the student wage budget and develop ongoing training programs.

Circulation Operations: Manage the day-to-day operations of the Circulation Department including policy explanation, complaint resolution, problem solving, patron validation, fine collection, item location, and the check-in and check-out of materials.  Develop and implement circulation policies, procedures and process improvements related to use of library collection, services, and facilities.  Maintain working relationships with other libraries, other colleges, and vendors.  Interact with a diverse range of patrons, including faculty, staff, students, alumni (judges, attorneys, legal professionals), and guests.  Create and maintain database of law library alumni members.  

Resource Sharing Operations:  Manage and perform all resource sharing services, including interlibrary loans, Summit, and other consortial borrowing and lending requests using specialized databases. Create interim bibliographic and item records on the library's integrated system. Monitor faculty requests and fulfillments.  Act as the primary liaison to the Lemieux Library and other consortial partners on resource sharing.  Ensure compliance with established resource sharing agreements and policies.  Reconcile resource replacements and fines.

Circulation Database:  Manage circulation module of the integrated library system.  Define patron groups, establish parameters, create and update loan rules, update patron data, item and bibliographic records, troubleshoot and resolve technical problems.  Coordinate with Lemieux Library on shared circulation module.  

Collection Maintenance:  Oversee the shelving and maintenance of library materials; supervise personnel in a variety of maintenance tasks including resource shifting, shelving, and locating missing books. Organize and maintain reserve collection. Coordinate maintenance and repair of circulation equipment.

Law Library Leadership Team Member:  Actively participate on the law library senior management team in developing and implementing the law library’s policies, programs and services.  Prepare library statistics, reports and assessments.  

Work Schedule: Monday – Wednesday 7:00 am to 5:30 pm and Thursday 7:00 am to 5:00 pm (flex schedule). Must have the ability to work a flexible schedule to cover unscheduled absences at the circulation desk, including evenings, weekends and exam periods.


Bachelor’s degree and two years of experience required or an equivalent combination of education and experience (requires previous library supervisory/management experience). 

Strong public service philosophy with the ability to interact effectively with a wide variety of library clientele. 

Experience working with an integrated library system (ExLibris Alma/Primo).  Knowledge of rules governing interlibrary loan and familiarity with consortium borrowing.

Excellent customer service, problem-solving, and verbal and written communication skills are necessary for this role.

Must be able to manage own time and projects on a set schedule, while being able to manage the time and efforts of others on assigned projects. 

Experience in a college or university library is preferred.

Seattle University, founded in 1891, is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges. U.S. News and World Report's "Best Colleges 2017" ranks Seattle University 8th in the West among universities that offer a full range of masters and undergraduate programs. Seattle University is an equal opportunity employer.

In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals whose differing backgrounds, beliefs, ideas and life experiences will further enrich the diversity of its educational community.

Application Instructions

Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified. 

Seattle University
901 12th Avenue
Seattle, WA 98122