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Director, Office of Sponsored Projects (OSP)

FLSA Status: Exempt

Months Per Year: 12

Hours Per Week: 37.5

Position Description

Reporting to the Associate Provost, the Director of OSP provides leadership and oversight for sponsored projects at the University level. Supervising a team of two full time research administrators, an administrative assistant, and a student assistant, the Director is responsible for the overall operations of the Office of Research Services and Sponsored Projects. This individual will provide the intellectual vision and leadership to support faculty scholarly and artistic endeavors and will work to increase externally sponsored research projects/funding as well as work closely with faculty leaders to develop and support high-profile, interdisciplinary research/scholarly initiatives. 


Oversee regular office operations:
• Review all documents (proposals, budgets, contracts, grant agreements etc) going to the Provost for signature. Ensure compliance with university, sponsor, and federal regulations and negotiate necessary changes prior to Provost sign off.

• Ensure work flow on all ongoing projects and work with each SRO to map that out weekly

• Coordinate weekly staff meetings to trouble shoot on projects, to address variety of operational matters
• Ensure all documentation for all grant is maintained
• Work with stakeholders (PI, Deans, Budget Managers, IRB, Biosafety officer, Corporation Foundation Relations, University Counsel, Grant Accountant, Controller) to facilitate grant stewardship and management from proposal to close out
• Ensure regular professional development opportunites for ORSSP staff through conferences, webinars etc.
• Ensure continuous business process improvements and monitor sponsored projects related business processes
• Develop necessary policies, procedures and forms to maintain regulatory compliance
• Oversee OSP website
• Develop grant prospecting process and facilitate assembling grant teams and supervise project to submission
• Maintain FCOI, IP, RCR compliance maintenance and documentation
• Manage all budgets and ensure subscriptions to Pivot, CITI are current.
• Review all Project Center contracts and ensure that they are compliant and work with S&E and University Counsel to facilitate review of non-standard contracts

Strategic operations:
• Work with leadership in different areas (Finance, Legal, Advancement, Deans) to identify and develop  necessary policies/procedures 
• Explore best practices for training PIs, overseeing compliance.
• Participate in other divisions strategic work as necessary to bring the grants perspective into the development of their policies and procedures
• Interface with media relations and marketing to promote research work, help write articles, provide data, review press releases to ensure compliance with sponsor and to maintain intellectual property interests.
• Provide annual reports to Provost, Deans, accreditation/IR as requested.
• Supervise NSF HERD surveys, ORI research misconduct reports etc annually
• Supervise any programmatic audits by sponsors and be available to meet with people on site visits etc
• Work with financial auditors annually to supply Controller with necessary documentation for annual financial audits
• Develop annual budget for the office 

Annual  Events:
• Coordinate with Center for Faculty Development for annual Provost’s Celebration of Faculty Scholarship event
• Schedule and plan OSP trainings of PIs, budget managers, and others involved in sponsored project management


• Graduate degree (MPA, MBA, or other related field) with at least  8 years experience in sponsored project administration preferably at a university.
• Ability to work collaboratively with faculty, staff, university leadership, and external stakeholders
• Progressive leadership experience including supervising staff and experience in working with university leadership and sponsors
• Extensive knowledge of federal regulatory landscape
• Knowledge of federal sponsors such as NSF, NIH, Department of Energy, Department of Justice
• Experience with private foundation grants
• Experience in pre and post award functions
• Strong oral and written communication skills; Strong quantitative skills including budgeting, financial forecasting.
• Experience with, NSF Fastlane and similar electronic research Administration portals


Certified Research Administrator (CRA); experience in a PUI (primarily undergraduate institution)

Seattle University, founded in 1891, is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges. U.S. News and World Report's "Best Colleges 2017" ranks Seattle University 8th in the West among universities that offer a full range of masters and undergraduate programs. Seattle University is an equal opportunity employer.

In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals whose differing backgrounds, beliefs, ideas and life experiences will further enrich the diversity of its educational community.

Application Instructions

Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified. 

Seattle University
901 12th Avenue
Seattle, WA 98122