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Assistant Director of Alumni Communities

FLSA Status: Exempt

Months Per Year: 12

Hours Per Week: 37.5 

Position Description

The Seattle University Alumni Association’s (SUAA) Assistant Director of Alumni Communities holds responsibility for the spectrum of alumni centered communities and related engagement opportunities offered to the 80,000+ alumni of Seattle University, with a focus on supporting their lifelong engagement with the university.

Essential Job Functions:

The Assistant Director (AD) is responsible for the overall
planning and development for affinity group and chapter engagement for Seattle
University. The overall plan for alumni regional development and chapter
engagement will consist of:

·      Establishment of criteria for what it means to be a chapter at Seattle University.

·      Recruitment guidelines for alumni leadership.

·      Managing processes to engage chapter leadership with the intent to allow Seattle University alumni to successfully open and manage a chapter.

The AD is responsible for building chapter plans which includes bylaws, branding, leadership expectations, chapter governance, and community engagement. This position will be responsible for the successful partnership with alumni to create a vibrant set of programs and activities in support of a chapter to grow engagement of alumni across regional, corporate, and affinity
segments. This position will act as a liaison to chapters to ensure chapter plans, communications and operations align with Seattle University’s brand and expectations are executed by alumni chapters.

The AD will step into the management of all current affinity and regional chapters, while also responding to the formation of new chapters. The AD oversees and manages plans for alumni volunteers in support of chapters. The AD works also works with alumni volunteer leaders to manage the development of new regional, professional and affinity chapters that will recruit new
alumni to engage with Seattle University. In building alumni communities, this AD also serves as the liaison between Alumni Engagement and University Athletics.

The Assistant Director of Alumni Communities has the
following areas of responsibility:

1.      Plan, implement and evaluate all alumni communities to serve
the collective interests of the SUAA (30%)

a.       Manage budget resources to support alumni programming for communities

b.       Assist in communities’ formation and movement towards successful, collective actions

c.       Maintain guidelines and expectations to help with the organization of alumni communities

d.       Ensure that alumni community offerings serve the desires and needs of the SUAA 

2.      Promote and support Alumni Community Leaders (25%)

a.       Establish and provide training for leaders of SUAA Communities

b.       Coach leaders in the creation of viable communities towards self-sufficiency

c.       Direct communities to growth and enhance the communities they serve

d.       Work to assure continuity of leadership for alumni communities on an annual basis

3.       Plan, implement, and evaluate Alumni Community programming to deepen connections with
Seattle University and promote SU’s mission of leaders in action.  (20%)

a.       Work with Data Analyst to utilize collected program data to direct alumni community
resources and advise alumni engagement programming about chapters, affinity
groups and alliances. 

b.       Coordinate logistical support of Alumni Community programs both locally and regionally.

c.       Serve as the office liaison to assigned Alumni Communities and attend events to
demonstrate support from the institution.

d.       Analyze program success and modify program based on collected data. 

4.       As a member of the Alumni Engagement Team, the Assistant Director: (15%)

a.       Serves on the Alumni Engagement Team comprised of the Director of Alumni Engagement and Assistant Director for Mission, Career and Spiritualty, serving as the primary advocate for alumni led communities.

b.       Support Director of Alumni Engagement with Engagement Team strategic plan development

c.       Collaborate with Alumni Engagement Team to identify programs, resources, and opportunities
for collective alumni communities by leveraging impact areas of the team.

d.       Engage in Alumni Board of Governors meetings and represent the office to the Advancement
team and university, as needed.  

5.       Serve as the liaison between Alumni Engagement and University Athletics: planning
alumni rallies at selected athletic events, supporting athletic alumni
communities, and facilitating collaboration between these two units. (10%)

Marginal Job Functions:

·        Work with and/or supervise student employees to support office and programs.

·        Support team to execute on core programs for the alumni association throughout the year and look for
alumni community opportunities that will support events and programs.

·        Develop, support and attend alumni relations and university-wide events to ensure strong alumni presence.

·        Assist in operations support of the office as needed.

Reporting Relationships:

The Assistant Director of Alumni Communities reports to the Director of Alumni Engagement, supporting the programs that involve and engage alumni via programs, events, communities and service. Alumni functions are led by the Assistant Vice President of Alumni Engagement, which resides in the Division of University Advancement.



BA/BS degree in communications, education, organizational development and/or related experience in building
teams, communities, or event programming.

Required Skills:

·   Bachelor’s degree plus five or more years’ experience in administering programs or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job listed above.

·    Ability to communicate effectively both written and verbal with a diverse group of individuals.

·    Demonstrated excellent professionalism.

·    Experience in leading initiatives in higher education or relevant corporate environment.

·    Experience in developing strategic plans and leading them to

·    Strong leadership and project management skills.

·    The successful candidate will be able to manage the oversight of alumni chapters with the ability to work collaboratively with volunteers and well as work successfully with chapter leaders to manage the chapter plans.

·    Ability to work well in a professional, cooperative way with
others for the benefit of the organization.

·    Experience with signature event or program planning.

·    Must be willing to work some nights and weekends.

·    All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.

·    All positions at Seattle University require a criminal history background check.

Preferred Qualifications

·    Master’s degree with a marketing, communications, or business focus or an equivalent combination of education and experience sufficient to excellently perform the essential duties of the job listed above

·    Proven experience coordinating projects with a volunteer

·    Experience in leading major project initiatives in higher education.

·    Experience with Raiser’s Edge database.

·    Experience working in a community building organization with evidence that supports the successful planning and execution of strategic plans.

·    Knowledge and experience working with a marketing team and editorial calendar.

·    Experience working with the fundraising component of community development

·    Supervisory experience a plus.

Seattle University, founded in 1891, is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges. U.S. News and World Report's "Best Colleges 2017" ranks Seattle University 8th in the West among universities that offer a full range of masters and undergraduate programs. Seattle University is an equal opportunity employer.

In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals whose differing backgrounds, beliefs, ideas and life experiences will further enrich the diversity of its educational community.

Application Instructions

Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified. 
Seattle University
901 12th Avenue
Seattle, WA 98122