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Sr. Library Technician- Acquisitions, Fiscal Coordinator, Cataloger

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.

Position Description

This position has three key areas of responsibility: acquisitions, fiscal coordination, and cataloging.  This position reports to the Law Library Director in the School of Law.  

Seattle University School of Law educates ethical lawyers who distinguish themselves through their outstanding professional skills and their dedication to law in the service of justice.  Faculty, students, and staff form a vibrant, diverse, and collaborative community that promotes leadership for a just and humane world. The Law School’s commitment to academic distinction is grounded in its Jesuit Catholic tradition, one that encourages open inquiry, thoughtful reflection, and concern for personal growth.  Innovation, creativity, and technological sophistication characterize our rigorous educational program, which prepares lawyers for a wide range of successful and rewarding careers in law, business, and public service.

Acquisition responsibilities: 
Purchase monographs, serials and other legal resources for the library by verifying bibliographic and financial information and by placing orders with appropriate vendors. Inspect and receive orders.  Create interim bibliographic records on the library’s integrated system. Order on a variety of platforms, including GOBI, Amazon, and OverDrive.  Coordinate cancellations, verify ceased subscriptions and initiate closeout process.  Create and maintain library integrated system order and vendor records, updating information as needed. Develop new acquisitions procedures and document processes.  Identify and resolve problems with vendors related to orders, invoices, and statements such as non-receipt of materials, unsolicited shipments, over-billing, returns, and credits/refunds.   

Fiscal Coordination: 
Prepare invoices, including calculating taxes and discounts and oversee the posting of financial transactions within the library’s integrated system.  Monitor charges against the university’s accounting system and the library’s integrated system to balance accounts, reconcile vendor statements, and resolve problems and provide documentation as needed.  Gather and compile data for the preparation and maintenance of financial spreadsheets.  Perform statistical analysis for budget projections and reports.  Liaison with other fiscal departments, including the Controller’s Office, Procurement Office, and Law School Business Office. 

In consultation with the Technical Services Librarian, performs specialized cataloging and classification for monographs, serials, audio/visual resources, and electronic records (including digital content) with an emphasis on law cataloging. Analyzes and assigns appropriate series and subject headings for library materials in accordance with current international cataloging standards, such as Library of Congress classification and subject headings, as well as local practices. Selects appropriate OCLC database catalog records to load into the library’s local online catalog database.

Stays current on existing cataloging practices, such as Anglo-American Cataloging Rules (AACR2) while learning emerging standards, such as Resource Description and Analysis (RDA). Enhances and annotates catalog records to help students and faculty find the information that they need.

Performs/supervises database maintenance, quality control, and relocation of library materials. Runs regular and special reports on the library catalog. Edits/corrects records as appropriate. 

Coordinates the permanent withdrawal of materials from the collection and relocation of materials within the collection according to existing policies and practices. Updates and closes out bibliographic records and retention/disposition notes as needed.
Communicates regularly with Public Services staff, librarian liaisons, and faculty to facilitate collection access.

Administrative responsibilities: 
Order supplies, process reimbursements, maintain travel expenditures and student wage budget, take meeting minutes, schedule meetings and events, and other administrative duties as assigned.  Assist other library departments as needed as a backup or with projects.  Assist with hiring, training, supervising student employees and overseeing receipt of library mail.  

Other duties as required. 


A.A. degree and two or more years of library work experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Knowledge of basic library practices and procedures including alpha and numeric classification and filing systems (e.g., Library of Congress Classification System).

Ability to use integrated library systems, applications, or other information technologies with attention to accuracy.

Knowledge of the methods, practices, and techniques involved in library acquisitions.

Familiarity with basic bookkeeping procedures such as invoicing and tracking payments.

Experience in using an integrated library system (Ex Libris Alma) and ability to resolve technical issues and keep current on new features and applications.

Familiarity with MS Office applications.

Ability to communicate with diverse groups and individuals at all levels of the university and to work effectively with vendors.

Excellent customer service skills, problem-solving skills, and oral and written communication skills.

Ability to work in a team environment and to carry out technical procedures requiring attention to detail. 

Bachelor’s degree is preferred and highly desirable. 

Experience in a college or university library is preferred. 

All candidates must show a demonstrated commitment to diversity and the university's mission, vision, and values.  
This position requires a criminal history background check.   

Benefits at a Glance

Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage, and plan for your future with a 5% employer contribution for retirement benefits. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at:  

Application Instructions

Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified. 

Seattle University
901 12th Avenue
Seattle, WA 98122