Sr. Library Technician- Acquisitions, Fiscal Coordinator, Cataloger
FLSA Status: Nonexempt
Months Per Year: 12
Hours Per Week: 37.5
University will be one of the most innovative and progressive Jesuit and Catholic
universities in the world, educating with excellence at the undergraduate,
graduate, and professional levels. We embrace an intersectional framework for
defining diversity in its broadest sense, including differences in gender,
gender identity, race, ethnicity, generational history, culture, socioeconomic
class, religion, sexual orientation, national origin, citizenship status,
political perspectives, geographic origin and physical ability. Seattle
University strives to be a welcome, open and safe campus climate for all who
learn, live and work at Seattle University.
position has three key areas of responsibility: acquisitions, fiscal
coordination, and cataloging. This position reports to the Law
Library Director in the School of Law.
University School of Law educates ethical lawyers who distinguish themselves
through their outstanding professional skills and their dedication to law in
the service of justice. Faculty, students, and staff form a vibrant,
diverse, and collaborative community that promotes leadership for a just and
humane world. The Law School’s commitment to academic distinction is grounded
in its Jesuit Catholic tradition, one that encourages open inquiry, thoughtful
reflection, and concern for personal growth. Innovation, creativity, and
technological sophistication characterize our rigorous educational program,
which prepares lawyers for a wide range of successful and rewarding careers in
law, business, and public service.
monographs, serials and other legal resources for the library by
verifying bibliographic and financial information and by placing orders with
appropriate vendors. Inspect and receive orders. Create interim
bibliographic records on the library’s integrated system. Order on a
variety of platforms, including GOBI, Amazon, and OverDrive. Coordinate
cancellations, verify ceased subscriptions and initiate closeout
process. Create and maintain library integrated system order and
vendor records, updating information as needed. Develop new acquisitions
procedures and document processes. Identify
and resolve problems with vendors related to orders, invoices, and statements
such as non-receipt of materials, unsolicited shipments, over-billing,
returns, and credits/refunds.
invoices, including calculating taxes and discounts and oversee the posting of
financial transactions within the library’s integrated system. Monitor charges
against the university’s accounting system and the library’s integrated system
to balance accounts, reconcile vendor statements, and resolve problems and
provide documentation as needed. Gather and compile data for the preparation
and maintenance of financial spreadsheets. Perform statistical analysis
for budget projections and reports. Liaison with other fiscal
departments, including the Controller’s Office, Procurement Office, and
Law School Business Office.
In consultation with the Technical
Services Librarian, performs specialized cataloging and classification for
monographs, serials, audio/visual resources, and electronic records (including
digital content) with an emphasis on law cataloging. Analyzes and assigns
appropriate series and subject headings for library materials in accordance
with current international cataloging standards, such as Library of Congress
classification and subject headings, as well as local practices. Selects
appropriate OCLC database catalog records to load into the library’s local
online catalog database.
Stays current on existing cataloging
practices, such as Anglo-American Cataloging Rules (AACR2) while learning
emerging standards, such as Resource Description and Analysis (RDA). Enhances
and annotates catalog records to help students and faculty find the information
that they need.
maintenance, quality control, and relocation of library materials. Runs regular
and special reports on the library catalog. Edits/corrects records as
Coordinates the permanent withdrawal
of materials from the collection and relocation of materials within the
collection according to existing policies and practices. Updates and closes out
bibliographic records and retention/disposition notes as needed.
regularly with Public Services staff, librarian liaisons, and faculty to
facilitate collection access.
supplies, process reimbursements, maintain travel expenditures and student wage
budget, take meeting minutes, schedule meetings and events, and
other administrative duties as assigned. Assist other library
departments as needed as a backup or with projects. Assist with
hiring, training, supervising student employees and overseeing receipt of
Other duties as required.
A.A. degree and two or more years of library work experience or an
equivalent combination of education and experience sufficient to successfully
perform the essential duties of the job.
Knowledge of basic library practices and procedures including alpha and numeric classification and filing systems (e.g., Library of Congress Classification System).
Ability to use integrated library systems, applications, or other information technologies with attention to accuracy.
Knowledge of the methods, practices, and techniques involved in library acquisitions.
Familiarity with basic bookkeeping procedures such as invoicing and tracking payments.
Experience in using an integrated library system (Ex Libris Alma) and ability to resolve technical issues and keep current on new features and applications.
Familiarity with MS Office applications.
Ability to communicate with diverse groups and individuals at all levels of the university and to work effectively with vendors.
Excellent customer service skills, problem-solving skills, and oral and written communication skills.
Ability to work in a team environment and to carry out technical procedures requiring attention to detail.
Bachelor’s degree is preferred and highly desirable.
Experience in a college or university library is preferred.
All candidates must show a
demonstrated commitment to diversity and the university's mission, vision, and
This position requires a
criminal history background check.
Benefits at a Glance
Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental, and vision insurance programs. Protect your income with life, short & long-term disability coverage, and plan for your future with a 5% employer contribution for retirement benefits. You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/
Please attach a cover letter with your resume when applying. Job postings are open until filled, unless otherwise specified.