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Copyright & Supercopy Coordinator

FLSA Status: Nonexempt

Months Per Year: 12

Hours Per Week: 37.5

Position Description

Seattle University has an exciting, dynamic opportunity for a Reprographic- Copyright & Supercopy Coordinator to join our community. Under the general direction of the Reprographic manager, in a team-centered environment, this position obtains copyright permissions through various resources which is
largely used for the production of course packets. 

Essential Functions: 
- Manage legal agreements and rights provisions via access data base.
- Obtain, analyze, and respond to a wide-ranging requests for review of content and other associated materials in a timely and precise manner.
- Acts as liaison between Lemieux Library, Center for Digital Learning and Innovation and faculty.
- Conducts an analysis of materials to determine if use requires copyright permission or if use constitutes fair use. Enter data pertaining to copyrights into Copyright Data Base.
- Maintain copyright files. Track copyright permission invoices to assure that permission costs match the number of course packets produced. Work with Reprographic manager on reconciliation of final course packets sold to beginning estimations. 
- Communicate with faculty and staff on a daily bases on copyright related questions, quotes, procedures, guidelines and material deadlines as needed. 

- Assist in Reprographic by providing copyright and production calculations and estimations.
- Assist in the assembling of course pack PDF files
- Assemble and post all digital course packs online at Readshelf for purchase and download. 
- Store digital course packs on store front multifunctional printer and fill on demand course pack orders. 
- Create and update all technical training manuals pertaining to all aspects of the position.
- Manage and uphold departmental terminal 4 website on an ongoing basis and make changes/corrections as needed necessary.
- Mange course pack important dates and deadlines while work closely with Academic Affairs to ensure all important dates are disseminated campus wide via campus announcement emails. 
- Facilitate and advise the faculty of the copyright citation process and determine what materials is public domain and direct faculty to website and provide permalinks.
- Manage and conduct SUpercopy daily course pack inventory and reconcile between Blackboard and physical count daily.
- Provides an outstanding customer service experience by using consultative skills to anticipate customer needs, suggest alternatives, and find solutions to meet customer needs.
- Ensures all customer problems are resolved quickly and to the satisfaction of the customer.

Marginal Functions: 
Supercopy Center Assistance:
- Assist with all aspects of retail operations, including scanning, printing, bindery, retail copying and mailing center and related services within SUpercopy.
- Process campus cards and other university cards e,g,. (Nursing Badges, Facilities Badges, Chartwell's cards, etc) upon request.
- Issue temporary ID cards and document actions in Blackboard
- Operate digital camera to capture both campus card ID and passport photos. 
- In the manager absence, assist with daily cash/till reconciliation. 
- Process food service cards by applying denotation amounts via Blackboard.
- Processes financial transactions using a Point of Sale terminal (POS), including handling cash, credit cards, one cards and checks.
- Sets up and operates printing, binding, and other related equipment using customer supplied original media and documents.
- Assembles parcels and prepares goods for shipping by wrapping items in insulation, inserting items into shipping containers, weighing packages, and affixing labels to parcels.
- Designs, develops, creates and manipulates documents and files for printing.
- Support front-line customer service desk duties, such as answering general information questions pertaining to SeattleU and the surrounding area.
- Evaluates production in-process and makes adjustments to hardware and software applications to ensure output quality.
- Takes preemptive action to prevent errors and waste by understanding full bleed printing vs. no bleed.
- Moving mail to the back room/lifting up to 70lbs
- Other related duties as assigned.


Minimum Qualifications:
- Associates Degree and four or more years of previous experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
- Must be proficiency in MS Word, MS Access, MS Excel, MS Outlook and Adobe Acrobat. 
- Must be able to thoroughly and efficiently navigate publishers that are sometime not found on Copyright Clearance Center website via the internet, emails or by phone.
- Strong analytical capabilities and sound judgment.
- Proactively confrontation new issues with critical thinking, analysis, with a meticulous attention to detail.
- Candidates must be detail oriented, organized and punctual.
- About to lift 70lbs.
- All candidates must show a demonstrated commitment to diversity and the university’s mission, vision, and values.
- This position requires a criminal history background check.

Preferred Qualifications:
Bachelor’s degree.
Knowledge of publishing industry and command of copyright law preferred.
Knowledge of all Microsoft applications, working knowledge of Photoshop, Illustrator, Quite Imposing Plus, Adobe Acrobat and strong internet and researching skills. Knowledge of Visual Basic Editor and knowledge of Adobe Acrobat is a plus. 

Benefits at a Glance

Consistent with its fundamental Jesuits value, Seattle University offers a wide range of benefits designed to care for the whole person. Choose from three different medical plans, a dental and vision insurance programs. Protect your income with life, short & long-term disability coverage, and plan for your future with a generous 10% employer contribution for retirement benefits. You may also take advantage of 100% tuition remission benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with an onsite fitness facility, and a wide variety of campus events. Enjoy a generous holiday schedule, including a paid Christmas break closure, vacation and paid sick leave, and paid community service leave. For more information explore the Benefits website at:  

Application Instructions

Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified. 

Seattle University
901 12th Avenue
Seattle, WA 98122