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Director of Prospect Development

FLSA Status: Exempt

Months Per Year: 12

Hours Per Week: 37.5

Position Description

Position Summary

The Director of Prospect Development is responsible for ensuring that the fundraising efforts of Seattle University are fully supported with information and analysis about current and potential major gift donors. The Director takes the lead in developing and refining innovative models for the identification, qualification, and tracking of Seattle University’s major donor prospects. This role includes database management as it pertains to prospect information, designing reports and metrics on development officer activity, and developing internal processes and policies. The Director provides leadership and oversight of data analysis in support of strategic planning, advising on such things as prospect identification for fundraising priorities, fundraising capacity building, goal setting and performance management.

Devise and implement systematic data analysis program that supports campaign strategy and effective fundraising programs

Oversee large-scale prospect strategy projects such as wealth, affinity and peer screenings and relationship mapping.

Provide recommendations to UA leadership and fundraisers on how to interpret and leverage screening results for the benefit of prospect qualification and portfolio management.

Identify internal and external data sets that can be used in prospect analysis, segmentation, and modeling, the better to prioritize major gift prospects.

Designs and distributes management tools and reports for tracking, prospecting, data mining and analytics.

Partner with the Campaign Director in campaign organization in the nucleus/leadership phases: developing the infrastructure for an evolving capacity table to track SU’s fundraising capacity; designing campaign tracking and reporting systems; creating revenue projections.

Devise and perform data analysis projects with an eye to uncovering and highlighting new engagement opportunities and challenges with the prospect pool that need creative thinking.

Oversee the development of propensity and predictive models to better qualify institutional capacity and characterize the inclination of selected groups of prospects.

Lead a major gift relationship management program

Coordinate the design and implementation of the donor database as it relates to the prospect coding systems and procedures for contact reports, ratings and solicitation tracking.

Develop and maintain strategic relationships with colleagues in University Advancement and across schools and units to ensure consistent and coordinated prospect relationship building.

Oversee the development and prioritization of front-line fundraiser portfolios, including the oversight and authority to assign new prospects to front-line fundraisers.

Advise UA leadership on relationship management best practices, fundraiser performance and on the interpretation of metrics and their impact.

Partner with Development Officers to develop, interpret and implement appropriate policies and procedures for relationship management; customizing tools and reports to help with focus and strategy on best prospects.

Partner with UA leadership, frontline fundraisers and campaign volunteers in high-level donor strategy development.

Integrate research and relationship management processes to maximize client service and fundraising effectiveness. Oversees moves management system.

Provide strategic direction of the prospect identification program

Develop and implement a systematic university-wide proactive prospect identification program to enlarge the institutional fundraising capacity with new major and planned gift donors.

Supervise the development and execution of annual, customized prospect identification plans for each school and university initiative, including a variety of data overlays, to enlarge their prospect pools.

Develop strategies to mine and maximize the use of periodic database screening results (statistical and wealth data).

Manage the strategic objectives and operations of the prospect research program

Oversee the Prospect Development Analysts efforts to provide reactive research that is succinct, relevant and timely, in line with prospect strategy and cultivation stage.

Advise UA leadership, front-line fundraisers on the most effective use of the prospect development analyst expertise.

Negotiate the scope of research projects, determine work priorities, manage workflow, and promote the contributions and needs of the research program.

Review and recommend use of new technologies, vendor services and information sources.


Advising UA leadership, development officers (deans and key volunteers) and their assistants on the University’s relationship management and research/identification policies and procedures;

Training and mentoring Prospect Development Analysts in research techniques and applying new technologies.

Data Management

Developing and running audits to systematically ensure the integrity of the prospect information and major gift fundraising activity recorded in the database;


Reviewing and evaluating the quality and timeliness of work by the two Prospect Development Analysts to ensure consistent, high quality service that best meets the needs of our client fundraisers; Motivating and
coaching the prospect development team, providing time and project management.


Minimum Qualifications 
Bachelor’s degree in a related field
5-7 years of prospect research, development, advancement, and/or other relevant experience.
Experience with creating policies, procedures and training materials.
Highly developed understanding of philanthropy and fundraising practices.
Familiarity with complex relational databases and statistical analysis.
Excellent computer proficiency in MS Word, Excel, PowerPoint, Outlook, Access. Working knowledge of visualization and statistical software.
Proficiency in planning and setting objectives to integrate with the work and goals of the overall department.
Demonstrated project and time management skills.
Solid understanding of database segmentation techniques.
Superior facilitation, collaboration, consultation, training, interpersonal and written communication skills required.
Discretion with confidential materials required.
All candidates must show a demonstrated commitment to diversity and the university’s mission, vision and values.
All positions at Seattle University require a criminal history background check.

Preferred Qualifications 
Master’s degree 
Experience in large, complex fundraising organizations, preferably higher education.
Experience managing a complex data management system and adapting it to meet organizational needs.
Supervisory experience and advanced knowledge of management principals.
Proficiency with Raiser’s Edge database, SQL and Business Intelligence Reporting.
Proficiency with visualization software or statistical software.

Seattle University, founded in 1891, is a Jesuit Catholic university located on 50 acres in Seattle's Capitol Hill neighborhood. More than 7,400 students are enrolled in undergraduate and graduate programs within nine schools and colleges. U.S. News and World Report's "Best Colleges 2017" ranks Seattle University 8th in the West among universities that offer a full range of masters and undergraduate programs. Seattle University is an equal opportunity employer.

In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals whose differing backgrounds, beliefs, ideas and life experiences will further enrich the diversity of its educational community.

Application Instructions

Applicants are also strongly encouraged to attach an electronic cover letter and resume when applying. Persons who need assistance with the recruitment process may contact the Office of Human Resources at: 206-296-5870. Job postings are open until filled, unless otherwise specified. 

Seattle University
901 12th Avenue
Seattle, WA 98122